Music and Worship Foundation CIO

Data Privacy Notice

Registered Charity No. 1175280

1. Your personal data - what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

Music and Worship Foundation is the Data Controller (contact details below).  This means that we decide how your personal data is processed and for what purposes. Engageworship is a working name of Music and Worship Foundation. 

3. How do we process your personal data?

We comply with our obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal data for the following purposes:

4. What is the legal basis for processing your personal data?

5. Sharing your personal data

Your data is shared with third parties in order to fulfil contractual obligations, such as the payment and delivery of services, events and products.

It may also be shared in the case of legal obligation. 

Your data will not be shared with third parties in any other context without your consent.

6. How long do we keep your personal data?

We retain supporters’ and volunteers’ data while current, and for up to two years after support or contact has ceased. We are legally obliged to retain Gift Aid declarations and associated financial paperwork for up to 6 years after the calendar year to which they relate.

Data gathered by website sign-up and usage is kept as long as the user account remains valid. If you choose for your data to be deleted we will remove your account and associated data within the legislated time frame, except that which we are legally obliged to hold (see previous paragraph).

Data from delegates who sign up through the website for events will be kept for up to two years after the event, and will after two years be automatically anonymised.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

8. Manage your consent choices

Should you wish to unsubscribe from our email newsletter, you can log in to your account and opt in or out of this at any time. Should you wish to opt out of our paper supporters’ newsletter then email or write to us using the contact details below.

9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

10. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact Music and Worship Foundation at our registered office: Music and Worship Foundation, 8A Horley Close, Bexleyheath, Kent, DA6 7HS or email

You can contact the Information Commissioner's Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.